Agenda Template

Notice of a public meeting of

Decision Session - Combined Executive Member Decision Session

To:	Councillors Kent (Executive Member for Environment and Climate Emergency), Pavlovic (Executive Member for Housing, Planning and Safer Communities) and Steels-Walshaw (Executive Member for Health, Wellbeing and Adult Social Care)
Date:	Tuesday, 1 July 2025
Time:	10.00 am
Venue:	West Offices - Station Rise, York YO1 6GA

AGENDA

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Notice to Members – Post Decision Calling In:

Members are reminded that, should they wish to call in any item* on this agenda, notice must be given to Democratic Services by 4:00pm on Tuesday, 8 July 2025.

*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent which are not subject to the call-in provisions. Any items that are called in will be considered by the Corporate Scrutiny Committee.

Written representations in respect of items on this agenda should be submitted to Democratic Services by 5:00pm on Friday, 27 June 2025.

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1. Appointing a Chair

To appoint a Chair for the Combined Executive Member Decision Session.

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2. Apologies for Absence

To receive and note apologies for absence.

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3. Declarations of Interest

At this point in the meeting, Members and co-opted members are

asked to declare any disclosable pecuniary interest, or other

registerable interest, they might have in respect of business on

this agenda, if they have not already done so in advance on the

the interest.

An interest must also be disclosed in the meeting when it

becomes apparent to the member during the meeting.

(1) Members must consider their interests, and act according to the following:

Type of Interest	You Must
Disclosable Pecuniary Interests	Disclose the interest, not participate in the discussion or vote, and leave the meeting unless you have a dispensation.
Other Registrable Interests (Directly Related) OR Non-Registrable Interests (Directly Related)	Disclose the interest; speak on the item only if the public are also allowed to speak, but otherwise not participate in the discussion or vote, and leave the meeting unless you have a dispensation.
Other Registrable Interests (Affects) OR Non-Registrable Interests (Affects)	Disclose the interest; remain in the meeting, participate and vote unless the matter affects the financial interest or well-being: (a) to a greater extent than it affects the financial interest or well-being of a majority of inhabitants of the affected ward; and (b) a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest. In which case, speak on the item only if the public are also allowed to speak, but otherwise do not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

(2) Disclosable pecuniary interests relate to the Member

concerned or their spouse/partner.

(3) Members in arrears of Council Tax by more than two months

must not vote in decisions on, or which might affect, budget

calculations, and must disclose at the meeting that this restriction

applies to them. A failure to comply with these requirements is a

criminal offence under section 106 of the Local Government

Finance Act 1992.

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4. Minutes

(Pages 7 - 12)

To approve and sign the minutes of the Combined Executive Member Decision Session held on 3 June 2025.

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5. Public Participation

At this point in the meeting members of the public who have

registered to speak can do so. Members of the public may speak

on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines are set as 2 working

days before the meeting, in order to facilitate the management of

public participation at our meetings. The deadline for registering

at this meeting is 5:00pm on Friday 27 June 2025.

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings to fill in an online

registration form. If you have any questions about the registration

form or the meeting, please contact Democratic Services.

Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will

be webcast including any registered public speakers who have

given their permission. The meeting can be viewed live and on

demand at www.york.gov.uk/webcasts.

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6. Merger of Safer York Business Partnership with York BID including transfer of Reserves

(Pages 13 - 18)

To consider approving the transfer of reserve funding held by Safer York Business Crime Partnership to York BID to preserve the services provided by the scheme in assisting the police with tackling crime and anti-social behaviour impacting on the business community. To be considered by Councillor Pavlovic (Executive Member for Housing, Planning and Safer Communities).

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7. Re-procurement of the Stray Dog Contract

(Pages 19 - 44)

Following pre-tender market testing, in compliance with Contract Procedure Rules and in advance of a formal re-procurement exercise, this report seeks Executive Member approval for officers to tender and award the 3-year Stray Dog Service contract which following assessment could be over £250k in value. To be considered by Councillor Pavlovic (Executive Member for Housing, Planning and Safer Communities).

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8. Use of Acomb Garth for the 24/7 Neighbourhood Mental Health Centre Pilot

(Pages 45 - 216)

To consider approving the option for City of York Council to enter into the Agreement for Licence to Occupy (AFL) and a Side Letter relating to the property at Acomb Garth, once they are agreed, as the holder of the funds for the pilot, and to delegate authority to the Corporate Director of Adult Services and Integration (“DASS”) in consultation with the Director of Governance and the Chief Finance Officer to take such steps as are necessary to draft, negotiate, and conclude the proposed Agreement for Licence to Occupy, Licence to Occupy and side letter. To be considered by Councillor Steels-Walshaw (Executive Member for Health, Wellbeing, and Adult Social Care).

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9. Strategic Partner Endorsement of the White Rose Forest Strategic Plan 2025-50

(Pages 217 - 248)

The purpose of this report is to note that a new Strategic Plan has been developed and approved by the White Rose Forest (WRF) partnership, and to seek City of York Council’s endorsement as a strategic partner. To be considered by Councillor Kent (Executive Member for Environment and Climate Emergency).

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10. Urgent Business

Any other business which the Chair considers urgent under the

Local Government Act 1972.

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Democracy Officer

James Parker

Contact Details:

Telephone – (01904) 553659

Email – james.parker@york.gov.uk

For more information about any of the following please contact the Democracy Officer responsible for servicing this meeting:

• Registering to speak

• Business of the meeting

• Any special arrangements

• Copies of reports.</TRAILER_SECTION>

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Reasonable adjustments and alternative formats
To request reasonable adjustments or to provide this document in an alternative language or format such as large print, braille, audio, Easy Read or BSL, you can:
	Email us at: cycaccessteam@york.gov.uk
	Call us: 01904 551550 and customer services will pass your request onto the Access Team.
	Use our BSL Video Relay Service: www.york.gov.uk/BSLInterpretingService Select ‘Switchboard’ from the menu.
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